Elected and Appointed Officers

President

The duties of President are those customarily found in this office including:

·          Preside over all club meetings, including those of the Board of Directors,

·          Represent CSC at all VYSA meetings,

·          Appoint committees as allowed by CSC By-laws,

·          Represent CSC at local soccer meetings,

·          Appoint representatives to as necessary to transact the business of the Club,

·          Meet spontaneously with parents attending games to listen to their concerns during at least four home soccer games each season and at all other times as needed, and

Vice President

The duties of the Vice President are those customarily found in this office including:

·          Represent the president in his or her absence at all CSC meetings,

·          Chair the CSC Finance Committee meeting ensuring that budgets and finance reports are prepared in a timely manner,

·          Chair the nominating committee in advance of all CSC elections,

·          Meet spontaneously with parents attending games to listen to their concerns during at least four home soccer games each season and at all other times as needed, and

·          Perform other duties as assigned by the president

Administrator

The duties of the Administrator include managing the operational details of the Club, including:

·          Record and publish the minutes of all meetings of the Club and its Board of Directors,

·          Co-chair the adjudication committee with the Technical Director to resolve issues as specified in Article VII of CSC By-laws,

·          Appoint representatives to chair the positions of:

o         Equipment Manager,

o         Field Manager,

o         Registrar

o         Volunteer Coordinator,

·          Manage the communications program of the Club ensuring coaches, parents, and players are informed about the Club,

·          Meet spontaneously with parents attending games to listen to their concerns during at least four home soccer games each season and at all other times as needed, and

Treasurer

The duties of the Treasurer are those customarily found in this office including:

·          Reconcile monthly bank statements,

·          Prepare CSC operating budget as specified in Article IX of CSC By-laws,

·          Prepare CSC monthly financial statements,

·          Receive bills and prepare checks to process all accounts payable in a timely fashion to ensure the Club maintains a sound financial structure,

·          Manage investments of the Club,

·          Check CSC PO box weekly and forward mail appropriately,

·          Meet spontaneously with parents attending games to listen to their concerns during at least four home soccer games each season and at all other times as needed, and

Parent Representative

The duties of the Parent Representative are to represent the interests of the parents and their sons and daughters who are players in Chesapeake Soccer Club including:

·          Manage an annual end-of-year gathering for all players and parents in the spring of each year,

·          Meet spontaneously with parents attending games to listen to their concerns during at least four home soccer games each season and at all other times as needed,

·          Coordinate parent communication with administrator to ensure parents receive accurate and timely information concerning Club activities,

·          Respond to all calls to the CSC voice mail answering service, and

·          Perform other duties as assigned by the president.

Appointed Club Officers

Equipment Manager

The duties of the Equipment Manager cover all issues related to equipment provided by the club in advance of fall and spring season for players and coaches including:

·          Manage process for players to order uniforms, including receipt of player order forms and associated fees,

·          Order uniforms from supplier to ensure they arrive prior to the start of the season,

·          Verify uniforms received are the same as those that were ordered and correct any errors,

·          Sort order by team and distributed them to a representative from each team,

·          Inventory coach equipment, such as coach shirts, soccer balls and bags, practice jerseys, whistles, cones prior to and following each season, and

·          Order replacement equipment for coaches within authorized budget.

Field Manager

The duties of the Field Manager cover all issues related to fields owned or maintained by CSC including:

·          Ensure all field equipment is operational and safe prior to the start of each season and all tournaments,

·          Inventory all field equipment prior to and following each season and all tournaments,

·          Maintain adequate supplies of all field equipment within authorized budget,

·          Ensure fields are mowed to ensure safe and competitive games,

·          Check condition of flags and nets periodically throughout the season, ordering replacements when necessary,

·          Ensure and monitor the procedure that is in place so that all fields have visible lines on game days, and

Registrar

The duties of the Registrar cover all areas of player registration for all player divisions of CSC including:

·          Ensure registration forms capture information needed to efficiently and effectively manage players and teams in compliance with CSC, VYSA, and USSF rules and regulations,

·          Ensure forms are available to players and parents in time to meet registration deadlines,

·          Ensure Medical Release forms capture the information necessary to manage risk and are available to parents and coaches prior to the start of each season,

·          Provide all required data to VYSA and TASL in a timely fashion,

·          Prepare and publish player and team information seasonally so the Board of Directors and CSC members understand registration trends, and

Technical Director

The duties of the Technical Director cover CSC’s micro, recreational, and advanced divisions and include:

·          Secure licensed instructors to provide training opportunities for all CSC coaches at least one time each season,

·          Encourage coaches to attend coaching clinics hosted by CSC and other soccer organizations,

·          Publicize that CSC reimburses coaches who successfully complete USSF clinics and coach within the Club for two seasons following completion of the clinic,

·          Observe each coach at least one time every two years and provide him/her with a written summary of observations,

·          Provide opportunity for players to attend at least one clinic each year,

·          Co-chair the adjudication committee with the Administrator to resolve issues as specified in Article VII of CSC By-laws, and

Volunteer Coordinator

The duties of the Volunteer Coordinator cover all issues related to the recruitment and retention of volunteers necessary for the effective and efficient operation of the Club including,

·          Design of process that ensures the Club has enough volunteers to effectively discharge its responsibilities to players and parents each season,

·          Recruit volunteers to staff all CSC related activities such as the ZZZ Tournament,

·          Publicize volunteer involvement at the end of each season,

·          Ensure all volunteers are recognized at least annually for their service to CSC, and

·          Serve as a member of the CSC Nominating Committee in advance of each election of officers.